Maestro-Solutions for

Employers/Employees

Employers are responsible for employees compliance with laws and regulations

Your Employee Code of Ethics (CoE) and Code of Conduct (CoC) define the standards for employees.

Regulators require businesses to both have recorded and comprehensive CoE/CoC and ensure they are implemented.

GRC-Maestro supports your employee CoE/CoC management in a Maestro Solution with:

  1. Maestro-Templates: for all employees or sub-groups, e.g. all new joiners in Finance, Managers in Hong Kong, etc.
  2. Schedules: periodically sending applicable Maestro-Forms to employees
  3. Incidents: evaluate responses with automatic and manual incident creation, reporting and resolution

GRC-Maestro evidences to regulators that your employee CoE/CoC is comprehensively managed.

Employers hold a lot of personal data regarding their employees and/or contractors. In many jurisdictions there are strict data protection rules requiring employers to:

  1. Identify data: know what data is being held, where, who has access, etc.
  2. Manage data: appoint a manager to secure the data
  3. Control data: design and implement controls to safeguard data
  4. Train/educate: ensure all employees accessing employee/contractor data are aware of the data secrecy rules and follow them

GRC-Maestro supports your Employee Data Secrecy management by formalising the requirements investigations, designing and implementing the controls, periodically assessing the implementation and reporting/resolving exceptions.

As an employer you have a legal obligation to ensure that employees conducting candidate interviews are not breaching employment laws by asking illegal questions.

In many jurisdictions it is necessary for employers to prove they have the procedures and controls in place to ensure candidate selection processes are legally compliant.

GRC-Maestro supports your employment practices management in a Maestro Solution with:

  1. Maestro-Templates: for all candidates or sub-groups, e.g. all new joiners in Finance, Managers in Hong Kong, etc.
  2. Schedules: periodically sending applicable Maestro-Forms to employees conducting interviews

GRC-Maestro evidences that your employees are conducting legally compliant candidate interviews.

There are a wide range of conduct issues employers have to ensure employees follow, including: Statutory laws, regulatory rules, contractual obligations and internal management rules.

Potential employee misconduct has to be reported, investigated, resolved and, if necessary, reported to law enforcement and/or regulators.

GRC-Maestro supports your employee misconduct management in a Maestro Solution with:

  1. Maestro-Templates: support the investigation of all potential misconduct
  2. Schedules: periodically sending applicable Maestro-Forms to managers to ensure misconduct has been reported

With employees moving jobs more frequently it is critical that employers identify misconduct quickly and resolve the misconduct.

Regardless of your regulatory regime, your firm should have an Employee Personal Account Trading policy to cover:

  1. Internal Rules: ensure employees are aware of the firm’s rules regarding their personal trading activities
  2. Insider-Trading: remind employees of the relevant laws against insider-trading in their jurisdiction
  3. Front-Running: check that employees with access to proprietary trading or client trading information are not front-running

GRC-Maestro supports your Employee Personal Account Trading management with disclosures, checks and reporting which is relevant to your business.

GRC-Maestro evidences to regulators and your Senior Management that your Employee Personal Account Trading has appropriate controls.

Resources

Regulatory Jurisdictions

Employee Personal Investing

There is nothing wrong with employees undertaking personal investing, but…

Employee Code of Conduct

Employees have to comply with regulatory requirements in addition to employment contracts….

Employee Misconduct Reporting

Employers have to monitor, investigate and resolve potential employee misconduct….